Practical information for students at Tretommervej
Your absence is continuously registered. If you are absent too often, you will be called-in for an interview, where your well-being and future at the school will be discussed.
The Academy has a number of digital cameras/camcorders with accessories that students can borrow for project work and product development. You can borrow these through the library.
If you need more professional equipment, you can – after having passed an introduction course – borrow this from the secretary of the Multimedia Design and Communication programme.
If you damage equipment that you have borrowed while on the Academy’s premises, you are covered by the Academy’s insurance. If the damage occurs anywhere else, your own insurance will have to cover the damage.
There are a number of printers, copiers and scanners on campus for use by students. Photocopies and hand-outs distributed by the lecturer during classes are free of charge.
You can check your print/copy account balance and add money to your account online at studsys.efif.dk.
For guides to prices, installation of printers and for the topping up your of print account, see Servicedesk.
If you need help with the printers, copy machines etc., contact a facility employee at: firstname.lastname@example.org.
The closest doctors are Axelsen og Fausholt I/S, Vestre Strandalle 56, 8240 Risskov, tel. 8617 7674.
When you register in Denmark, you need to choose a doctor. You should choose a doctor close to where you live or close to campus. Your doctor’s name will appear on the yellow health insurance card that you will receive a few weeks after registration.
When you have a health insurance card, consultation is free of charge. Always phone first to make an appointment.
If you need to consult a doctor outside of opening hours, call the Emergency Medical Service: tel. 7011 3131.
Monday to Friday from 16.00-08.00 and all day Saturday and Sunday + during public holidays. The doctor will ask for your Danish CPR number.
If you need to consult a dentist outside opening hours, call tel. 4051 5162. The dental clinic is situated at Brobjergskolen, Frederiks Allé 20, 8000 Aarhus C. You will have to pay in cash.
For ambulance emergency assistance (also fire & police), dial 112. The call is free of charge.
You can also go to the casualty ward (skadestuen) at Aarhus Sygehus, Nørrebrogade 44, Building 2, 8000 Aarhus C. You must always phone either your own doctor or the Emergency Medical service before you go.
Vejlby Apotek, Vejlbygade 16A, 8240 Risskov, tel. 8742 9400. Open: Monday to Thursday 9.00–17.30, Friday 9.00-18.00, Saturday 9.00-13.00.
Løve Apotek, Store Torv 5, 8000 Aarhus C, tel. 8612 0022. Open: 24 hours.
You must pay an additional fee when shopping at this chemist outside normal opening hours.
Information about exams and exam projects will be published on Fronter well in advance of the actual exam. If you have any queries concerning the examination, please get in touch with the Student Office for your programme.
All students must submit all compulsory assignments. By doing this you automatically sign yourself up for the exam.
There will be a number of day excursions to illustrate theoretical issues. The excursions will be at your own expense, but we try to keep costs low.
You can shop in the nearby shopping centre, Veri Centret, and prepare your own meals in the kitchens situated in the dormitories. It is a good idea to bring a good recipe book from your home country. In order to save money it is also a very good idea to get to together and take turns cooking for e.g. 4 or more people at a time. In this way you will be able to buy in bulk and save money.
Food can also be bought in the Academy canteen at fairly low prices. The canteen serves a modern, varied diet comprising of salads, vegetables, hot dishes and home-made bread.
Monday till Friday the canteen is open from 11.50–12.30. Please contact Ingrid Frandsen in the administration if you are interested in full board.
Fronter is the student Learning Management System (LMS). Fronter keeps you informed about all the relevant information from the Student Office and the teachers. This is where you find important notices, exam schedules, lecture schedules, course materials etc. Fronter is also where you must submit assignments for your exams.
You log-on to Fronter with the username and password we have provided. See ‘Login’ for more information on username and password.
You gain access to your own mailbox via Outlook web access, where you can view personal messages from the Student Office and the teachers. You can forward these e-mails to another e-mail address. For instructions on how to do this, go to myservicedesk.dk.
To get from the railway station you should catch bus no. 100 and get off at “Veri Centret”. It will take you less than 5 minutes to walk from Veri Centret to our campus. The bus runs every 15 minutes and the bus ride lasts 17 minutes. If you already have a train ticket, you shouldn’t pay for the bus ticket. In order to save money you can buy a “klippekort” - a card valid for 10 bus rides. You will need a “klippekort” which is valid for two zones. You can also buy a "rejsekort".
Bus number 18, 101,120,121,122,123, and 925x (the airport bus) will also take you to Veri Centret.
The easiest way to get around is to cycle. From the city centre you have less than 5 kilometres to the campus. You can cycle through the nearby forest Risskov, or along the beach. Most roads in Aarhus have a bicycle lane. It is possible to buy used bicycles at an auction held regularly in Egå, in the northern part of Aarhus. See www.hittegodsauktion.dk for more information (only in Danish).
Taxis are rather expensive in Denmark. Aarhus Taxa: tel. 8948 4848.
During the 3rd semester we will charge you a study fee of between 500 to 1000 DKK. The amount varies depending on the semester and the programme. The fee covers IT service, access to various databases and special computer programmes, prints and photocopies worth 100 DKK, and coffee at the Thursday assembly.
Fees are payable to the following bank account:
Danske Bank, reg. no. 0216, bank account no. 4069150039.
Costs for accommodation will be charged monthly by means of an invoice, which has to be paid by the 10th of the following month. Fees and invoices must be paid on time. Reminders will cost the student 50 DKK each.
Invoices are payable to the following account:
Danske Bank, reg. no. 3627, bank account no. 3663074423.
Payment in cash or with a Danish credit card is also possible at the Academy's administration office.
As a student you will receive a lot of information – but we also expect you to be active in seeking and obtaining information about your programme.
- You will find information about the programme and the teaching on Fronter, our learning platform
- The teacher who is your class leader will give you information of current interest for the class, e.g. planned excursions, changes in the timetable, upcoming exams etc. at weekly class meetings. The class meeting is also a forum for discussing everyday issues of interest for the whole class, and we expect the students to play an active role in this meeting
- As a student you will get a personal email account when you arrive. This account is an important link between you as a student and lecturers, administration and other students. Of course you can also use it as your private email account while you are a student at Vejlby. We use Outlook as our mail programme
- Every Thursday there is a “Thursday Assembly” in the Dining Hall for all international students during morning coffee break between 9.50-10.15. We will drink coffee and share information. It is a very informal gathering, so everybody is welcome to ask for the microphone.
You must report longer periods of illness to the Academy. If you are ill for shorter periods, you would be wise to tell your fellow students or the class leader. Please note that some subjects have compulsory attendance.
If you are ill for an exam – refer to the 'Exams' section.
If you are ill on the actual day of the exam, then you must report this to the Student Office as soon as possible.
You must submit a doctor’s certificate to the Academy no later than two working days after having reported your illness. If you do not report your illness in time and if we have not received the doctor’s certificate in due course, this will count as one failed exam attempt.
As a student at Business Academy Aarhus you have personal liability and the general law of damages applies to you. The Academy cannot be held liable for actions committed by your fellow students.
The Academy’s insurance does not cover you or your valuables while you are at the Academy. Consequently, you should take out your own insurance to cover liability, accident and theft . In order to avoid theft do not leave your valuables unattended. If everyone leaves a room, ask the instructor or teacher to lock the room. If this is not possible always take your valuables with you.
The use of IT is an integrated part of teaching and communication at Vejlby. Therefore, all students need to bring their own laptop. We recommend that you install Microsoft Office as the introductory computer training course for the first semester will be based on this. If you do not have Microsoft Office on your laptop, you can install a free version when the semester begins.
All students and employees have access to the Acadmey's internet at all hours, all over the campus. You will be introduced to the wireless network and to our learning platform Fronter at the beginning of the semester.
All new students will be equipped with two keys. In addition, students living on campus will receive a private key for their room. The outer doors of the college are locked at 16.00, but students are welcome to use all facilities at all hours of the day.
The blue key will give you access to all outer doors.
The red key will give you access to all classrooms and the library.
If you do not return the keys when you graduate, you will be charged 200 DKK.
Business Academy Aarhus at Tretommervej, the small forest Risskov, the nearby beach and downtown Aarhus all offer a wide range of activities to fill your spare time.
The Students’ council has representatives from all classes and together they plan spare time activities such as sports tournaments, entertainment and concerts. The Academy helps to finance these events.
Outside of teaching hours the two gyms can be used, e.g. for badminton or volleyball.
On the lawn in front of dormitory 6 there is a beach volley court, and on the parking lot behind the dining hall there is a basketball court.
You will find two TV rooms on campus.
The Risskov area
The Risskov area is in fact a small town in itself . The college is placed in the middle of a residential area and the big shopping centre “Veri Center” is only a few hundred metres from the Academy . The small forest Risskov can be used for a walk or for jogging . The nearby beach can be used in summertime as well as during the winter (it is said to be healthy, not only for Vikings) .
What you might miss at Business Academy Aarhus, you will find in downtown Aarhus: Cinemas, theatres, art galleries, museums, bars, cafés, international clubs . For more information, please visit www.visitaarhus.com.
When you start studying at the Academy, you will be issued with a personal user name and password for the Academy’s systems. Please note that your password expires after twelve months and will then need changing. You can register for an SMS service via studsys.efif.dk, which will text you 14 days before your password expires.
Lost property can be handed-in and fetched from the reception at the main entrance for the individual addresses. Lost property will be kept for six months, after this it will be donated to a charity.
Students with cars who live in one of our dormitories are kindly asked to park between the hedges in front of the entrance to the Auditorium.
If you bring a vehicle to Denmark and you take up residence in Denmark for more than one year, the vehicle must be registered within two weeks of arrival. This also means that you will have to pay the Danish “vægtafgift” (weight tax on motor vehicles). Get more information here >>
The basic pedagogical principle of teaching at Business Academy Aarhus is that the emphasis is always put on the student’s active participation and personal responsibility when it comes to concrete learning. This means that all teaching is based on dialogue between participants and teachers, group work on various assignments, and student presentations. It is very important to take part in this dialogue in order to practice your oral skills as most exams are oral exams. To participate actively in class room activities it is crucial that students do homework for each lesson.
In order to develop the courses continuously, all teaching activities are accompanied by process evaluations as well as final evaluations. During courses as well as after having completed a course, participants are encouraged to freely express their opinion on the course structure, course contents and personal benefit of course activities.
We will do our very best to ensure:
- well-equipped classrooms
- well-prepared lecturers
- a clear focus on the individual student
- challenging assignments intended to make you reflect and learn
- a challenging learning environment focusing on both your professional and personal development
In return we expect you to be an active student while studying at Vejlby. This means that you should:
- participate actively in all lessons
- always hand in your assignments and exam projects in time
- always prepare and give oral presentations when this is part of the lecture programme
- always participate in the planned excursions
Incoming post to students living on campus will be delivered to the shelves opposite the library.
Outgoing post can be sent from the letter box at Tretommervej 34, opposite the main entrance of the Academy. In Denmark all post boxes are red. On the post box you can see when the post will be collected. Stamps and envelopes can be bought at all post offices and at the reception desk in the administration.
Posters etc. can only be hung on the notice boards. Remember to date them. Everything without a date will be removed. Posters with a date, will be removed after two months.
You must transfer an appropriate amount of money to your print account in order to print or copy anything at the Academy.
For guides to prices, installation of printers and for the topping up your of print account, see Servicedesk.
If you need help with the printers, copy machines etc., contact a facility employee at: email@example.com.
If you experience problems with your login, please contact the ServiceDesk. Do this by sending an e-mail to firstname.lastname@example.org. The ServiceDesk will reply as soon as possible . You are also welcome to contact them - they are located in the library.
If you need any assistance with printers, photocopiers etc., please contact the caretakers by sending an e-mail to email@example.com.
General house rules
- The resident of the room has the full responsibility for the room during their stay at the Academy. Damages will be repaired at the resident’s expense
- On demand, the room key must be shown as proof of your right to stay at the college and be on the premises
- You are not allowed to hang up posters or other things with ordinary tape, nails etc. Special tape is available at the Academy office
- Please avoid littering with matches, cigarettes, paper etc. Use ashtrays and the dustbins provided
- Front doors should always be closed and locked
- For the sake of fellow students and neighbours, please behave appropriately on the Academy's premises
On arrival, find out where the relevant emergency exits are.
In case of fire:
- Tell the fire brigade on tel. 112 (free of charge)
- Provide information about how many people have been injured, if any
- Tell the police officer that you are calling from tel. 8617 8933
- Raise the alarm by pressing the fire alarm button
- Give an oral alarm to other people in the building
- Call the caretaker, Mr Torben Baraviec, on tel. 7228 6433
- Keep the doors closed, but not locked. If you leave a room, close the doors – but don't lock
- If you hear a fire alarm, leave the room if possible . If the corridors and stairs are impassable due to smoke, stay in your room, keep the door closed but not locked
- Begin fire extinguishing with available firefighting equipment (if possible)
The ServiceDesk is responsible for the maintenance of the Academy’s IT equipment and for IT support for the students.
You can read more about the ServiceDesk at myservicedesk.dk where you will find instructions and answers to many of your questions about the Academy’s IT.
ServiceDesk has an office at Sønderhøj 30 - next to the library on the first floor.
Monday to Thursday 8.00–15.30
Telephone: 8936 3200
For the sake of other students and the entire atmosphere at Business Academy Aarhus, we expect all students to have only a moderate consumption of beer, wine and alcohol. If a student gets repeatedly and excessively drunk he/she may be expelled.
Smoking and e-cigarettes are not allowed indoors, including the dormitories.
The use of and sale of drugs will lead to immediate dismissal.
All of the Academy’s full-time students receive a student card which gives you access to the Academy. You must use the student card every time you print or copy (Skyprint). Your student card is also used for identification at exams.
To get your student card you must have paid your material fees and have your photograph taken in our photo booth at the Academy.
If you lose your student card, you must contact the reception. A new card costs DKK 200.
The student card also gives you discounts and other benefits for transportaton, shopping etc., so you will benefit from always carrying it with you.
Studsys is your personal web access to the Academy’s administrative IT systems.
This is where you can:
- register with the Academy’s mobile SMS service
- print confirmation of your enrollment
- view and print a list of your marks
- forward e-mails from the Academy to your personal e-mail address
- check your printing account and add funds to the account
The Academy's administration is situated in the building with a pyramid roof in the centre of the campus. The administration is usually open:
Monday and Tuesday 8.00-16.00
Wednesday and Thursday 8.00-15.30
In order to provide the staff with the necessary time for other work, the students are requested to only contact the administration:
Monday to Friday 9.30-13.00
Fees and invoices are paid at the Academy's administration office. Furthermore, the administration has a small shop with stationery. You can pay in cash or with a Danish credit card.
Ingrid Frandsen administers the students’ accommodation . For practical matters in relation to the students’ accommodation (minor repairs etc .) the caretaker, Torben Baraviec, should be contacted. He can be contacted via the “Caretaker’s Book” in the administration.
We do not have a bell signalling a break. Still the breaks – for coffee, lunch or for a new lesson – impose a firm structure on everyday life on campus. Normally there are only three subjects per day, each subject covering a ‘block’ of 2 or 4 lessons of 45 minutes.
Block 1: 8.15-9.50
Coffee break: 9 .50-10 .15
Block 2: 10 .15-11 .50
Lunch break: 11 .50-12 .30
Block 3: 12 .30-14 .05 (not on Fridays)
Coffee break: 14 .05-14 .20 (not on Fridays)
Block 4: 14 .20-15 .55 (not on Fridays)
There are washing machines and driers in the basement of dormitory 4. Laundry cards can be bought at the administration desk. One wash costs approximately 8-9 DKK.
You can connect to the Academy’s wireless network in all our buildings. For instructions go to www.myservicedesk.dk.
If you are considering withdrawing from your programme, please discuss this with a contact lecturer and/or with the student counsellor before making the final decision.
If you want to withdraw from your programme, you must report this to the Student Office in writing.
Study environment at Tretommervej
The students’ bar "Drænrøret" is run by the students’ council. The bar is normally open Thursday evenings, but you are always welcome to relax here. The room is equipped with a projector and screen. Students come here to have a beer, talk to friends, listen to music or play a game of billiards.
”Spiserøret” is a room for small parties or celebrations and can be used by all students according to a previous arrangement with the students’ council. It consists of a small kitchen and a dining room.
The bookshop is at our campus at Sønderhøj 30 - next to the library on the first floor. You will primarily find non-fiction on the shelves, and you can buy office supplies such as binders, folders and wrapping paper etc. All the Academy's branded clothing can also be bought here.
You get a 10 percent discount on non-fiction as well as fiction if you are a student. Material that is not in stock can normally be obtained.
Monday to Thursday 9.00-14.00. Information about extended opening hours will be published on the info screens and Fronter.
Phone 7228 6049 or send an e-mail to firstname.lastname@example.org.
To read more about the bookstore, go to www.factum.dk.
The Career Centre at Business Academy Aarhus can act as a source of inspiration, and help you determine how to implement what you have in mind for your internship and your career . You are welcome to visit the Career Centre throughout your studies at the Academy, where we offer both individual counselling and courses for groups of students.
The Career Centre helps you get an overview of the opportunities you have for your internship and personal career and provides you with tools that you can use to help you achieve your goals . We organise courses in how to write a good letter of application and compose a good CV and provide interview training for internships and jobs – to name just some of the ways in which we can help you.
The Career Centre is situated at Sønderhøj 30, 8260 Viby J at the Student Services Centre in the A-building.
To find out more about the Career Centre go to baaa.dk/career.
EAlumne is a network consisting of current and previous students (alumni) at Business Academy Aarhus. As a member of the network, you gain access to a wide range of exciting offers and benefits.
The International Office manages a wide range of tasks associated with the international options for students at Business Academy Aarhus, such as:
- study abroad
- grants available for studying abroad
- recruitment of international students to the programmes taught in English
- opportunities for further education abroad
Read more about your international options on the website, write to us at email@example.com or come and see us at the Student Services Centre at Sønderhøj 30, 8260 Viby J - in the A-building. We are open all day, but it is always a good idea to arrange a meeting with us before you drop by.
The library is the college information centre. The library itself has a small collection of books and periodicals relating to most aspects of agriculture and environment.
Furthermore, the librarian can help you with information retrieval of material for your study projects.
College librarian is Anitta Toftgaard Rasmussen, e-mail firstname.lastname@example.org.
The Risskov area is in fact a small town in itself. The Academy is placed in the middle of a residential area and a big shopping centre "Veri Center" is only a few hundred metres from the college. A small forrest "Risskov" can be used for a walk or for jogging. The nearby ocean can be used not only in the summertime, but also for swimming during the winter (it is said to be healthy, and not only for Vikings).
What you can't find at Business Academy Aarhus/Vejlby, you will find in the centre of Aarhus: cinemas, theatres, art galleries, museums, bars, cafés and international clubs. For more information, please visit www.visitaarhus.com.
Have you ever forgotten your text, lost your track during a public presentation, broken out in a sweat or felt sick to your stomach? Is it difficult to give a speech, even if it’s just in front of your classmates? In short, do you want to learn how to become a confident public speaker and a strong leader? Or are you aleady good enough to actually teach others?
The Students' Council has reprensentatives from all classes and together they plan spare time activities such as sports tournaments, entertainment and concerts. The Academy helps finance these events.
Outside of teaching hours, the two gyms can be used for badminton or volleyball for example.
On the lawn in front of dormitory 6 there is a beach volleyball court, and in the car park behind the dining hall there is a basketball court.
You will also find two common TV rooms on campus.
Traditionally, a number of parties are organised during the term. These parties are organised together with the students. The dates of the parties will be posted in the calendar.
Business Academy Aarhus offers all students the opportunity to participate in different sports through the Business Academy Aarhus' Sports Club. It doesn’t matter what programme you study, or where you're from. What matters is that you like sports and you think that doing them together with other students would be great fun.
The Student and Academy Council is your opportunity to have a direct say on your daily life as a student at Business Academy Aarhus.
Studenterhus Aarhus is a lively meeting place for both Danish and international students. You may visit as a regular guest, a volunteer or join as a member. As a member you are entitled to a lot of benefits offered by Studenterhus Aarhus. You get to enjoy discounts on tickets for local or international concerts and events organised throughout the year; 50% off for selected events in Musikhuset Aarhus (The Concert Hall Aarhus) and up to DKK 40 discount for selected films in Bio City and Metropol cinemas.
Studenterhus Aarhus (Student House Aarhus)
Nordre Ringgade 3
8000 Aarhus C
Phone: +45 8618 3021
Studenterhus Aarhus has a bar that operates during the semesters and a cafe which is open during the summer. The cafe also has space for your study group meetings or other projects. On Tuesdays they arrange “International Nights” which is the perfect opportunity for you to mingle with other international and Danish students from all around Aarhus.
The fee for membership in Studenterhus Aarhus is about DKK 120 per year. You are automatically a member if you are an exchange student and you can pick up your membership card from Studenterhus by presenting your student card. You can still join their events and activities even if you are not a member.
International Student Centre (ISC): The International Student Centre (ISC) is the meeting place for foreigners and Danes. It is a great place for relaxing in between studying and working. The centre has years of experience organising social activities, advising and providing practical information to foreign students living in Aarhus. ISC is located at Studenterhus Aarhus.
The daily teaching is divided into four blocks.
Block 1: 8.15 – 9.50
Block 2: 10.15 – 11.50
Block 3: 12.30 – 14.05
Block 4: 14.20 – 15.55
A block comprises 2 x 45 minute lectures + a 5-minute break. Teaching usually takes place between 8.15 and 14.05.