Information about the coronavirus (COVID-19) at Business Academy Aarhus

Information for students with study start in August 2021

Last updated 20 May 2021 

We are monitoring the Covid-19 situation closely and are acting according to guidelines set out by the Danish authorities. We will, therefore, keep you informed if the COVID-19 situation changes and has any consequences regarding the start of your programme.

FAQ relevant for new international students

Can I enter Denmark?

Different rules apply to entry into Denmark depending on whether your home country is on the list of yellow, orange or red countries. The rules and country status are updated every Friday. It is your responsibility to stay up to date.

Please check the Danish authority’s information here: entry into Denmark.

We expect all EU countries to be yellow by the end of June 2021 which should mean that you are able to enter. You will need a negative corona test which is not more than 48 hours old (but again, please stay up to date here: entry into Denmark.)

If you come from an orange country you will need a 'worthy purpose'. As a student, you do have a 'worthy purpose' and you can see what this actually means here: how do I document my worthy purpose? 

You can download this border letter to prove that the Academy will be open for physical teaching.

Should I be tested for Corona to enter Denmark

All foreigners entering Denmark must have a negative test before entering Denmark and must be tested once they have arrived.

You must stay up to date with all testing and isolation rules here: vaccines, testing and isolation

Once you have arrived in Denmark, you can get tested for free at the following testing locations in Aarhus.

Do I need to self-isolate when I have entered Denmark?

This depends on the colour code of the country you are coming from. You might need to self-isolate. The list is updated regularly and it is your responsibility to stay up to date here: self-isolation.

See the categorisation of countries.

Will there be physical classes?

Yes, and only physical classes!

Therefore international students will be expected to be present in Denmark for the start of the autumn semester.

Should I wear a facemask in Denmark?

On all flights to Denmark and in all Danish airports, you must wear a mask.

You must wear a mask when you are standing up in all public transportation (e.g., buses and trains) in all of Denmark. You don't need face masks when you are seated in public transportation.

Apart from this, from 14 June and onwards, you don't have to wear facemasks in Denmark.

Is public transport running in Denmark?

Yes, all public transport in Denmark is running. There are no problems with any public transport in and around Aarhus. But please check the sites below to make sure how you can get to and from Aarhus.

You must wear a face mask when you are standing up in public transport in Denmark. But not when you are seated. 

Check dsb.dk (trains), Flixbus.dk (domestic and international bus) and midttrafik.dk (local bus) for schedules and further info.

I would really like to speak to a person. Is this possible?

Yes, for matters concerning applications, study start, practical questions, or COVID-19 matters, please contact us on:

Email: info@baaa.dk, Tel: +45 7228 6000 (8 am - 4 pm Monday-Thursday and 8 am - 2 pm on Friday)

Business Academy Aarhus is unable to help you find student housing, but student housing is available in Aarhus. Read more about housing for students here

International students already in Denmark

Last updated 11 June at 15:30

  • From 14 June, family, friends etc. are allowed in the building to celebrate students' final exams. 5 guests are allowed per student and guests must also be able to present valid tests/corona passes. Guests can arrive just in time for the exam and are kindly asked to leave the building again shortly after the exams with the student.
  • From 14 June, you do not have to keep 1 m distance inside the buildings, and face masks are no longer required. However, in the laboratory facilities on Hasselager Allé 8 you are still required to wear visors/face masks and keep as much distance as you can.
  • Valid tests/corona passes are still required for all students and guests no matter how long or short your visit is. 
  • If you have physical teaching, you can get a quick test at the Academy at Sønderhøj 30 on Mondays, Wednesdays and Fridays between 7.30 - 11.30 am. The test centre will be available until 30 June. 

All students, guests and employees who enter the Academy for any purpose must be able to present a negative corona test / corona pass. A test must not be not older than 72 hours (additional information below). It is your responsibility to be tested and to ensure that you can document the result. Spot checks will be carried out at the Academy and failure to comply with the rules will result in disciplinary action. Everyone is encouraged - well in advance - to get a test and make sure that the results are available when you need to meet at the Academy. Queues may occur in the public test system.

For all our international classes: students who are not allowed to come to Denmark will be able to follow the teaching online for the rest of the semester, including exams.

International students who do not have a residency permit

International students who do not have a residency permit for Denmark are now able to enter Denmark (stay up to date here.) You will also be able to follow online teaching.

FAQ relevant for international students already in Denmark

Are family and friends allowed in the building to celebrate my final exam?

Yes, 5 guests per students are allowed from June 14 to celebrate students' final exams.

Guests must also be able to present valid tests/corona passes. Guests can arrive just in time for the exam and are kindly asked to leave the building again shortly after the exams with the student.

How do I get a test at the Academy?

If you have physical teaching, all students can get a quick test at the Academy until June 30. This offer is only available at Sønderhøj 30, but students from Ringvej Syd or Hasselager Allé 8 are also welcome. The test centre is open on Mondays , Wednesdays and Fridays between 7.30 - 11.30 am.

You do not need to book but be prepared for queues.

What to do:

  • Go in through the back entrance of Sønderhøj 30 - follow the signs outside reception.
  • Bring your yellow Danish health insurance card (or your CPR number) if you have one. If not, just bring your mobile phone and birth date
  • Follow the instructions
  • You get will an answer via text/sms and in the 'MinSundhed' App.

Remember that it is your own responsibility as a student to meet the test requirements when entering the Academy. Our test centre is an offer that should be seen as a supplement to the testing capacity of the public system. 

For info about personal data when being tested for COVID-19 at the Academy, see our "Data protection policy"

When can I come for physical teaching?

From May 21, all classes can meet physically. Some online teaching may still occur. Classes will be notified directly, e.g. on Canvas or Study Update.

What are the requirements for testing before I can meet at the Academy?

You must always be tested or have a corona pass no matter how long or short your visit at the Academy is. A valid test is required for teaching, going to the library, quickly visiting the book store and all other purposes too. 

Your test must be taken no more than 72 hours before you must meet.  You must be able to prove that you have a negative test (‘ikke påvist’). Keep in mind that the 72 hours apply from the time the test was taken – and not 72 hours after you received the test response.

Example: Attendance on Tuesday 13 April at 9 am requires that your test was taken Saturday 10 April at 9 am (or later) and that you have received a negative test response. 

If you do not have a test that is no more than 72 hours old, you will also meet requirements if you have been tested twice (with at least 2 days apart) within the last 7 days. 

Example: Attendance on Tuesday 13 April at 9 am requires you have had two tests taken, both with a negative response since 6 April. For example, it could be a test on 7 April and a test on 9 April, so that there are at least two days apart. 

How can I document that I have been tested?

The Academy will randomly check students. When asked, you must be able to present your test results / or corona pass which meets all requirements. You can show your test results in the app ‘Min Sundhed’ (only in Danish) or on paper.

Should I be tested if I have had Covid-19 or am vaccinated?

If you have previously been tested positive for COVID-19, you are exempted from having a test between 14 days and 8 months after your positive test (if you are well again, of course).

If you have received your first dose of the vaccine, you are also exempt from the requirement to present a test for 14 to 42 days after the first dose. Once you have received the last dose of vaccine, you are exempt from the requirement to present a test immediately after the last dose. If your vaccine consists of only one dose, you must wait 14 days after this dose before you can stop being tested.

You must be able to document this.

Can I come to physical teaching if I haven’t been tested?

No, you can only show up if you have been tested according to the requirements, or you can present a certificate from your doctor stating you have been exempted from testing, or you have a corona pass.

Random checks will be carried out. If you cannot prove that you meet the requirements, you must leave the Academy. Being at the Academy without a negative test is a serious violation of the Academy’s rules and can lead to expulsion for an extended period of time.

I couldn't be tested, or I have not received my answer. What should I do?

Whatever the reason is: If you do not have a test that meets the requirements or a corona pass, do not show up. Therefore, it is important that you are tested in time.

The Academy can only test you on Monday, Wednesday or Friday between 7:30 - 11:30 am or refer you to the regional testing system.

Can I follow online teaching if I was supposed to come to physical teaching but have not been tested?

No, you will not be allowed to follow online teaching if the teaching is physical and you do not have a valid test/ corona pass - no matter what the reason is.

It is your responsibility to be tested if you have physical teaching.

If you have Covid-19 symptoms, have been tested positive or are in self-isolation, or have another illness, you must contact your programme to find out whether you can follow online teaching.

If you are not able to enter Denmark, you can follow online teaching.

What are the social distancing rules at the Academy?

No social distancing rules apply from 14 June and onwards.

However, in the laboratory facilities on Hasselager Allé 8 you are still required to wear visors/face masks and keep as much distance as you can.

Must I wear a facemask?

No, from 14 June you do not have to. However, in the laboratory facilities on Hasselager Allé 8 you are still required to wear visors/face masks and keep as much distance as you can.

I have been tested positive for COVID-19. What should I do?

Send an e-mail with the info below to eaa-corona@eaaa.dk 

1. Full name
2. Programme and class name
3. Which type of test: Rapid test (nasal swab) or PCR test (throat swab)
4. Date of test
5. Test response date
6. Date when you last had physical teaching in your class and/or with your elective class
7. Have you had any symptoms and if so, when did the symptoms start
8. Your phone number in case we need more information
9. Whether it’s OK for your classmates to be informed that you’re infected
10. Whether you have informed your close contacts that you are infected and thus done contact tracing

Please send this information via your student email as we are not allowed to share personal data with a private email. If you can’t do that then send your phone number and we’ll phone you.

Somebody in my social circle has been tested positive for COVID-19? What should I do?

If you have been close to someone who has tested positive for corona, you might be infected. In that case, you should stay at home and be tested.

See more on the Danish Health Authority’s page about ‘close contacts’

However, if you have not been close to the infected person, but someone in your social circle (e.g. a girlfriend or roomie) has been close to an infected person – then you can continue to attend classes and do not need to go into self-isolation/be tested. However, you should pay attention to any symptoms.

Not sure whether you have been in close contact with an infected person? Then you can contact the Danish Health Authority.

You can also write to eaa-corona@eaaa.dk You must write from your Academy email or a secure email, as we are not allowed to exchange personal data via regular private email. If you can’t do this, please provide your phone number and we can phone you instead.

Can I enter the Academy if I don’t have physical teaching?

Yes, from 21 May students can come to the Academy for study groups and other study related activities during the opening hours (8-16 on weekdays, Friday only between 8 - 14. Weekends are closed).

I have been sent home from my internship. What should I do?

If students in internships are sent home by a company, they must work on assignments for the company and follow the company’s guidelines. The internship period will not be extended.

What about exams if I get symptoms or must self-isolate?

For pre-exam symptoms:

Do not show up for a physical exam if you have symptoms. If you experience symptoms on the day of the exam you must follow the guidelines on self-isolation and stay at home, and you must immediately contact your programme secretary or programme administration.

In case of corona - or close contact with an infected person - before the exam:

If you have to self-isolate because you have corona or are in close contact with someone who has corona, you must must contact your programme secretary. Your programme will decide if it is possible for you to do your exam online, or if you must wait till the next re-exam is scheduled without losing one exam attempt.

You must send a short email to your programme secretary with the reason. Use your Academy email if you can. The programme can ask for additional documentation if this is necessary. 

If your exam requires physical attendance (primarily laboratory exams at Hasselager Allé) and cannot be conducted online, you can apply to do a re-exam without losing one exam attempt.

If you have corona and symptoms that prevent you from completing your exam online, you must apply to your programme secretary /programme administration for sick leave and document this with a doctor’s certificate, like you would for any other illness.

I am going on holiday outside of Denmark. What should I do?

If you travel outside of Denmark to a country or region that is orange or red, i.e. where the authorities advise against travel, you must follow the guidelines on self-isolation and testing on your return. All days of self-isolation must be completed before you are allowed to attend teaching at the Academy. Time periods for self-isolation and the list of countries change continuously, so you need to stay informed yourself. 

The complete guidelines for physical teaching, corona testing and social distancing for Business Academy Aarhus will be updated later in June and posted here.

Contact

If you need to contact someone at the Academy, we encourage you to do so via phone or e-mail.

Find employee e-mail addresses here

If you have corona related questions, you can call the health authorities on (+45) 70 20 02 33 or consult the Danish authorities’ website for information about the coronavirus.

You can also call us in the opening hours - see opening times and telephone number for the reception

Corona questions from students (incl. reports on positive tests) can be sent to eaa-corona@eaaa.dk - preferably from your student email.