Important rules you should know
Learn all about the important rules and requirements before you apply for a higher education programme at Business Academy Aarhus.
You must apply digitally
All applications and attachments must always be uploaded via our application system through our own website. We do not accept any applications or attachments via the postal service. This applies to all programmes and for all deadlines.
It is your responsibility to make sure that your exam result is part of the application and that you upload your diploma from the exam database (from optagelse.dk) or attach it as an attachment to your application.
All relevant documentation must be attached with the digital application. You can upload attachments until the application deadline.
Find the right application form
You must apply for Multimedia Design through optagelse.dk
You must apply for Digital Concept Developement via the application form on our website
You can apply from 1 February.
After the application deadline, you can apply for any available study places via the application form on our website.
Before we can process your application, we need all the appropriate documents as proof of the information you have provided in your application.
See what documentation you have to send with your application
You must upload the verification form along with your application which documents how many hours of instruction you have had in any relevant subjects during the final three years at your upper secondary school.
We only accept our verification form. If you do not upload this verification form, it is not possible for us to evaluate your application.
How to apply on optagelse.dk without a Danish CPR number
If you do not have a Danish CPR (civil registration) number, you will be asked to give your email address in order to get your application profile registered in the system.
Once you have entered your email address, a direct link to your login page will be sent to your inbox. Check your spam folder if you do not receive this email. With this login, you will be able to start the application process.
The system will automatically create a temporary CPR number for you. Your email address and this temporary CPR number will be used to identify you throughout your whole application process, by both the application system and Business Academy Aarhus.
Signature page (only for applications on optagelse.dk)
Once you have submitted and approved your application(s), a message will be displayed containing a link to the signature page. You must click on this link to generate a signature page.
You must then date, sign and upload this signature page - one for each of the programmes you have applied for. This is very important as we will otherwise not be able to see, download or process your applications.
We do not accept signature pages by email or by post. We will only process your application if your signature page is uploaded correctly via the form on our homepage.
If you want to apply for a standby study place, you must tick the ‘standby’ box in your application on optagelse.dk.
You should choose this option if you are interested in starting on one specific programme.
Getting a standby study place means that you will be put on a waiting list and you will be offered a study place on the programme if someone else says ‘no thanks’ to their study place. If you are not offered a study place for this admission’s round, you will get a pre-approved letter of admission. This means that you are guaranteed a study place on the programme for the next study start.
Please note, however, that if you are offered a standby study place, you will not be admitted to a lower priority programme even though you do qualify for admission.
We do not have any standby study places for Digital Concept Development.
How to get a study place
If you’re offered a standby place, you will be put on a waiting list.
If anyone who has been accepted into the programme says ‘no thank you’ to their study place, the empty study place will be offered to an applicant who has been given a standby study place.
If you are offered a study place before start of the semester and you say ‘no thank you’ to the study place, you will lose your standby study place and you will therefore not receive a pre-approved letter of admission for the next study start.
If you are not offered an available study place by start of the semester, you will (in September) receive, via email, a pre-approved letter of admission that guarantees you a study place for that programme for the next study start.
If you are not offered a study place via your standby place, you will instead receive a pre-approved letter of admission that guarantees you a study place on that programme for the next study start.
If you want to use your pre-approved letter of admission, you must apply for that programme for the next study start and upload the pre-approved admission letter of admission as documentation. Remember to tick the I have a ‘pre-approved admission’ box on the application form.
Apply for admission with special permission
If you do not meet the formal entry requirements, you can apply for admission with special permission and get an individual assessment of your competencies.
The application deadline is 15 March / 1 November at 12 midday.
You must indicate that you are ‘applying for admission with special permission’ in your application.
You must apply for special permission if:
- You do not have a qualifying exam but have otherwise obtained (and can document) similar qualifications.
- You have a qualifying exam but lack specific subject requirements or do not comply with the language requirements. Instead, you have other qualifications that could substitute what you need.
- a short exemption application (max. 1 A4 page), in which you justify your similar qualifications.
- documentation proving the stated qualifications.
Remember to attach the required documentation with your application, otherwise we cannot evaluate your application.
If you have any questions regarding admission with special permission, you can contact our student counsellors
I already have a Master’s degree
If you have already completed a Master's degree from Denmark or abroad, you can, as a general rule, only be admitted to a new higher education programme if there are vacancies in the programme you are applying for (the Master's rule).
It is possible to apply for a dispensation of the Master’s rule if there are exceptional circumstances. The deadline for applying for a dispensation from the Master’s rule is 15 March at 12 midday.
If you want to apply for a dispensation of the Master’s rule, you must upload your dispensation application and the documentation for these exceptional circumstances with your application.
In the processing of your dispensation application, we will assess whether you have documented exceptional circumstances which mean that you cannot use your completed Master's degree. For example, the documentation could be a medical certificate. Unemployment or a desire to enrol in another educational programme are not valid reasons.
Apply for readmission for the same programme
You can apply for readmission for the same programme that you were previously admitted and enrolled in.
If you have passed less than the first year of the programme, you must apply for admission again before the application deadline on 15 March at 12:00 midday. You must apply through optagelse.dk
If you have passed at least the first year of the programme, you can instead apply for re-registration by contacting the administrative coordinator from the programme that you want to apply for admission to. Find the contact information in the phone book. Re-registration is dependent upon there being available study places on the programme.
Please note that you must have been withdrawn from your programme for at least 5 months before you can start again. If you apply for admission to the same programme but in a different language, it is still considered as readmission.
Apply for a transfer from another Danish educational institution
You can apply for a transfer from another Danish educational institution to Business Academy Aarhus, once you have passed the first year of the programme. Only in exceptional circumstances, and with a dispensation from your current institution will you be able to transfer before your first year has been passed.
If you wish to apply for a transfer to Business Academy Aarhus, please send an email with:
- a brief justification for your transfer request
- your original basis for admission (your original diploma or apprentice certificate)
- proof of your passed semesters (e.g. a transcript of records etc.)
You must send all the documents to firstname.lastname@example.org
Transfer is dependent upon there being available study places on the programme.
Please note that all applicants who are admitted to a programme must pay a materials fee of about € 100, depending on the programme. Information about payment will be provided in the admission letter or student contract.
Admission area number (KOT number)
When you apply for an education in Denmark with study start in August at optagelse.dk all programmes have their own unique ID – which is also called an admission area number or a KOT number. You must use this number on optagelse.dk to apply for exactly the programme you want.
Technical support for optagelse.dk
If you need technical support, then you must contact optagelse.dk’s own support team. Find their phone number and email address at optagelse.dk/admission
Find a higher education recruitment consultant in your country
Business Academy Aarhus cooperates with a range of organisations to promote our higher educational programmes abroad. Applicants are welcome to contact a local higher education recruitment consultant where available, for further information on the application process.